Privacy Policy

1. Introduction

This Privacy Policy explains how Pyrfekt Consulting ("we," "us," or "our"), a company registered in Poland, collects, uses, and shares your personal data when you use our website and services (collectively, the "Service"). We respect your privacy and are committed to protecting your personal data in accordance with applicable laws, including the General Data Protection Regulation (GDPR) and Polish data protection laws.

By using our Service, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use our Service.

2. Data Controller

Pyrfekt Consulting, registered in Poland, is the data controller responsible for processing your personal data. Our contact details are:

• Email: hello@pyrfekt.design
• NIP: 6772343298
• REGON: 524419940

3. Personal Data We Collect

We collect and process the following categories of personal data:

3.1. Information You Provide Directly

• Account Information: When you register for an account, we collect your name, email address, password, and optionally, your profile picture.
• Profile Information: Information you provide in your user profile, such as professional background, skills, experience, education, and employment history.
• Job Preferences: Information about your job preferences, including desired roles, locations, salary expectations, and work arrangements.
• Communication Data: Information you provide when contacting us, including support requests, feedback, and survey responses.
• Application Data: Information you submit when applying for jobs through our platform, including resumes, cover letters, and application responses.

3.2. Information We Collect Automatically

• Usage Data: Information about how you interact with our Service, including pages visited, time spent on the platform, and features used.
• Device Information: Information about the device you use to access our Service, including device type, operating system, browser type, and IP address.
• Location Data: General location information inferred from your IP address.
• Cookies and Similar Technologies: Information collected through cookies and similar technologies, as described in our Cookie Policy.

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Contract Performance: Processing necessary for the performance of our contract with you (Terms of Service) or to take steps at your request before entering into a contract.
• Legitimate Interests: Processing necessary for our legitimate interests, provided these interests do not override your fundamental rights and freedoms. Our legitimate interests include improving our Service, ensuring security, preventing fraud, and marketing our services to existing users.
• Consent: Processing based on your specific consent, which you can withdraw at any time.
• Legal Obligation: Processing necessary for compliance with a legal obligation to which we are subject.

5. Purposes of Processing

We use your personal data for the following purposes:

• To provide, maintain, and improve our Service
• To create and manage your account
• To connect job seekers with relevant employment opportunities
• To personalize your experience and content
• To communicate with you about our Service, updates, and opportunities
• To respond to your inquiries and provide customer support
• To monitor and analyze trends, usage, and activities
• To detect, prevent, and address technical issues and security incidents
• To comply with legal obligations
• To enforce our Terms of Service

6. Sharing Your Personal Data

We may share your personal data with the following categories of recipients:

• Service Providers: Third-party vendors who perform services on our behalf, such as hosting, data analysis, payment processing, and customer service.
• Employers: If you are a job seeker, we may share your profile and application information with employers who post job listings on our platform, with your consent.
• Business Partners: Partners with whom we offer co-branded services or engage in joint marketing activities.
• Legal Authorities: Government authorities, law enforcement, and other third parties where required by law, to protect our rights, or in response to a legal process.
• Corporate Transactions: In connection with a corporate transaction, such as a merger, acquisition, or sale of assets.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes.

7. International Transfers

We may transfer your personal data to countries outside the European Economic Area (EEA). When we do so, we ensure a similar degree of protection is afforded to your personal data by implementing appropriate safeguards, such as:

• Standard Contractual Clauses approved by the European Commission
• Binding Corporate Rules for transfers within our corporate group
• Transfers to countries with an adequacy decision from the European Commission
• Obtaining your explicit consent for the proposed transfer

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. The criteria used to determine our retention periods include:

• The duration of our contractual relationship with you
• Legal obligations to retain data for certain periods
• Relevant statutes of limitations
• Potential disputes
• Guidelines issued by relevant data protection authorities

In general, we retain account information for as long as your account is active, plus a reasonable period thereafter to handle any follow-up questions or legal requirements. Job application data is typically retained for up to 24 months after the application process concludes.

9. Data Security

We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

• Encryption of sensitive data
• Regular security assessments
• Access controls and authentication procedures
• Secure data storage practices
• Employee training on data protection
• Incident response procedures

While we strive to protect your personal data, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

10. Your Data Protection Rights

Under the GDPR and Polish data protection laws, you have the following rights:

• Right of Access: The right to request a copy of your personal data.
• Right to Rectification: The right to request correction of inaccurate personal data.
• Right to Erasure: The right to request deletion of your personal data in certain circumstances.
• Right to Restrict Processing: The right to request restriction of processing of your personal data.
• Right to Data Portability: The right to receive your personal data in a structured, commonly used, and machine-readable format.
• Right to Object: The right to object to processing of your personal data in certain circumstances.
• Right to Withdraw Consent: The right to withdraw consent at any time where we rely on consent to process your personal data.
• Right to Lodge a Complaint: The right to lodge a complaint with a supervisory authority.

To exercise these rights, please contact us at hello@pyrfekt.design. We will respond to your request within one month. This period may be extended by two further months where necessary, taking into account the complexity and number of requests.

11. Supervisory Authority

If you are located in the European Union, you have the right to lodge a complaint with your local data protection authority if you believe that we have not complied with applicable data protection laws. In Poland, the supervisory authority is:

12. Cookies and Similar Technologies

We use cookies and similar technologies to enhance your experience on our Service. Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work more efficiently and provide information to the website owners.

We use the following types of cookies:

• Essential Cookies: Necessary for the operation of our Service.
• Analytical/Performance Cookies: Allow us to recognize and count the number of visitors and see how visitors move around our Service.
• Functionality Cookies: Enable us to personalize content and remember your preferences.
• Targeting Cookies: Record your visit to our Service, the pages you have visited, and the links you have followed.

You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of our Service.

13. Children's Privacy

Our Service is not intended for children under the age of 16. We do not knowingly collect personal data from children under 16. If you are a parent or guardian and believe that your child has provided us with personal data, please contact us at hello@pyrfekt.design, and we will take steps to delete such information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated policy on our Service and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact our Data Protection Officer at: